How to Make a Professional Email Signature in Gmail

What should I put in my Gmail signature? How do I make my email signature attractive? This guide will help you create a professional email signature.

Have you ever noticed those tiny bits of text at the bottom of emails called email signatures? They usually include the sender's name, phone number, and other details.

But if your email signature is just a plain list of contact information, you need to include its benefits.

A well-designed email signature can help promote your brand, advertise special deals, and even direct people to your website.

This guide to email signatures will show you how to make the most of that tiny space at the end of your emails.

We'll explain how to create an email signature, what it should include, and how to make it effective.

What Does an Email Signature Mean on Gmail?

An email signature is like a mini note at the bottom of every email you send. It can include words, pictures, logos, and web links.

Usually, people use email signatures to share details like their job title and phone number, but they can be more than that.

Nowadays, companies view email signatures as a chance to do some marketing.

Whenever you send a work-related email to someone, a potential customer, or a business partner, your email signature can give them more info about you or make them make a good impression about your brand.

How to Set Up an Email Signature in Gmail

Making a new signature for your Gmail is simple if you're using it on your computer. Here's what you need to do:

  1. Click log in to your Gmail account and then select the Gear icon to access Gmail settings.
  2. Select "See all settings."
  3. Find the Signature section and hit the "Create new" button.
  4. Give your signature a name so you can find it easily later.
  5. Type in the text box to add your name, job title, and contact info.
  6. Make your signature look professional by changing the font style, size, and color.
  7. Decide if you want Gmail to add your signature to new emails and replies automatically.
  8. Look at the bottom of the page and click "Save Changes."

Now, your professional signature is good to go. Gmail will put it at the end of all your new emails, replies, and forwards without you having to do anything extra.

How to Create a Good Email Signature in Gmail

Gmail Email Signature

Make your Gmail emails attractive by giving them a personal touch. Here are some easy ways to customize your Gmail signature for a professional and unique look.

1. Add an image or logo

Adding your logo or image to your Gmail signature can make your emails look good. Here's how you can do it:

  1. Click on the Image Insert icon within the text box.
  2. Upload your image from your device.
  3. Once you've selected your image, save your changes at the bottom of the page.

2. Create a Gmail HTML signature

HTML signatures allow you to include advanced features like GIFs, complex designs, and unique formatting.

While Gmail doesn't have a built-in tool for creating HTML signatures, you can create one externally and add it to Gmail.

Follow these steps:

  1. Search for a text editor like Notepad or TextEdit.
  2. Write your signature code.
  3. Save it as a Web Page (.html) format.
  4. Please open the file in your browser, copy the signature, and paste it into the Gmail signature text box.
  5. Make sure to save any modifications you've made at the bottom of the page.

3. Add a hyperlink to your Gmail signature

Want to direct recipients to your website or enable them to call you with a click? Follow these steps to add hyperlinks to your signature:

  1. Select the text you want to link.
  2. Click on the hyperlink button.
  3. Click OK to add the web address or telephone number (with "tel:").
  4. Keep your modifications by selecting "Save" at the bottom of the page.

Also, you may need to do what you want to design it right. Here are some tips to help you make a good one.

Keep it professional

Your email signature will be your digital business card, so don't use it for jokes or informal language. It should look serious and match your work vibe.

Related reading: How to Make a Professional Email When Your Name Is Taken

Stick to one color scheme

Make sure your signature looks cohesive by using similar colors throughout. It doesn't have to be just one or two colors, but they should all work well together.

Describe images with alt text

Alt text helps people who can't see images understand what they're about. Adding alt text to all the pictures in your signature is a good idea.

Keep it short

Your signature should be short. A couple of sentences are enough. This way, it will only take up a little space and look good on any device.

Use white space

Make sure your signature is clear and has a manageable amount of stuff. Leave some space so it looks neat and easy to read.

Stick to standard fonts

Using fancy fonts might make your signature look cool, but not everyone can see them. Stick to basic fonts to make sure your signature looks good for everyone.


Your email signature is a chance to make your brand known, advertise deals, guide people to your website, and find potential customers.

It doesn't cost a thing to include a bit of text, a picture, and a call-to-action in your email signature, yet it can open many opportunities.

Ready to make your email signature stand out? Follow the steps above to create something unique and eye-catching that separates you.

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